10 Ways to Drive GAFE Adoption at your School

My next session is 10 Ways to Drive GAFE Adoption at your School by Peter Henrie of AmplifiedIT. I have done a little work with the guys at AmplifiedIT (they facilitated our adoption of Cloudlock), so I know I will get some great information from them. Peter tells us that his objective is for us to go back to our schools equipped with a few ideas of how to drive adoption of Google Apps at our schools.

1. Plan your school’s adoption: map out what, who, when where and Identify areas which would benefit from Google Tools. Set milestones, like going paperless or increase docs use by 50% by next semester.

2. When you reach milestones, celebrate them publicly. How do you know if people are using Google Apps or if you have hit your milestones, use the Reports Tab in the Control Panel. Here is a document that can help you navigate the reporting tools.

App Usage report in the Audit Log.

App Usage report in the Audit Log.

3. Help staff transform their current lessons with GAFE, not simply use the technology for technology sake. Focus on curriculum delivery, create champions of various tools, deliver key outcomes, and have department/subject specialization. I think this idea is especially important. Science teachers and History teachers have different needs, as do elementary and high school teachers.

4. Explore external/online training solutions like Synergyse Google Apps Training. These tools (often paid) can allow people to train on their own schedule and on their own topics. Its reporting tools give you up to date information on who has completed professional development. As these tools only focus on PD, so their content is always up to date.

5. Create & Publicize Templates. Templates are kind of hidden away, so you will need to direct people to them. You can create templates for things like course websites, forms, agendas, etc. Teachers can create and add their own templates, which is a great way to sure lessons and other tools. You can learn how to create and submit a template here.

6. Get people to use other services in GAFE: Calendar, Groups, Sites, and Drive. To get people to use these tools, create resources in them. For example, if you want them to use Calendar create a  Test Calendar or a Resources Calendar. For Groups, you can create discussion groups. For sites, use them for course websites or digital portfolios. Drive is a great way to have people share robust files that are too large for email (video).

Screen Shot 2015-04-09 at 12.03.39 PM7. Browse the EDU sections of Chrome Webstore and Google Apps Marketplaces. The Chrome Webstore allows you to add extension or add-ons to Chrome and has an education extension. The benefit of using these add-ons is that you can not only access a myriad of tools (paid and free) and automatically have single sign-on. The Google Apps Marektplace is a feature that your administrator will need to enable and tends to include more robust tools that are often tied to third party tools (like an LMS).

8. Remove Obstacles: Don’t make it hard for people to use these tools. Make sure that GAFE is configured correctly, create a browser policy (to facilitate Chrome adoption), delegate admin rights, and use Groups for easy sharing.

9. Create a Teacher Dashboard. Peter recommends Hapara. If the cost is prohibitive, try Google Classroom (which has fewer functions). The dashboard makes GAFE more usable and easier to navigate.

10. Lead by Example: Model effective integration of GAFE by using Google Docs, default to Chrome, and practicing what you preach. If you draft the minutes of a faculty meeting on a Google doc and share it out with faculty to revise or view, then it not only forces them to log in to that Google Doc, but demonstrates application and learning.

AmplifiedIT has also drafted a couple of ebooks on Google Apps adoption: 14 Ways to Increase Google Apps Adoption at your School and 9 Expert Pieces of Advice for Adopting Google Apps for Education at Your School.

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