Tag Archives: Google Apps for Education

Find Anything in you Google Drive

If you are anything like me, your Google Drive is a bit of a mess. No matter how much I try to keep it organized, documents and files find their way outside of my carefully crafted and structured filing system. This isn’t just an issue for my Google Drive account. I have this problem in general.

search-windowWell, the benefit of using Google Drive for your file storage is that you get to use Google’s Search features within you Drive. If you type a key term (like the document title) in the Google Drive Search Bar, it will pull up all files with that title and it will also search within the document for key terms. If you would like to narrow your search further, you can edit features such as: owner (to find that file shared with you by someone else), shared with (to find that document you’re collaborating on), file-type, dated modified, and more.

So, even if you’re terrible at organization (like I am), you can always find the file that you’re looking for!

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How to Create a Self-Graded Quiz in Google Forms

The new Google Forms allows you to create self-grading quizzes right within the form (no need for an add-on!). This is a great way to create bell-ringers, exit tickets, or quick assessments. Creating a self-graded form is easy! screen-shot-2016-09-27-at-1-37-25-pm

First, create a new Google Form and give it a title. Next enter your questions (for auto-grading, they will need to be in the form of multiple-choice, check boxes, or drop-down. Once you have created your quiz, click on the settings button (the gear shaped icon in the top right). Select the “Quizzes” tab and toggle on “Make this a Quiz.”

Next you can select when students will see their scores and if they can answers they left blank.

screen-shot-2016-09-27-at-1-37-38-pmNext, you will need to set your answer key. At the bottom of questions you have already created or new ones that you create, there will be a blue “Answer Key.” Click on this button. You will then select the right answer(s) that will be used as the key. You can also set the number of points each question is worth.

Once you have set all of your answers and point values, the quiz is ready to go! You can share with students via email, link, or even QR code!

How to email a Google Doc (Without Leaving Google Docs)

The best feature of Google Docs is the ability to collaborate with others. Sometimes, you need to send a copy of a Google Doc to someone who doesscreen-shot-2016-09-15-at-8-08-10-am not work in the Google atmosphere. You can easily email a Google Doc as an attachment to someone right within the document! To do this, click on File –> email as an attachment.

Next, in the pop up window, select the form you would like (PDF, MS Word, Rich Text Format, HTML, Plain Text, Open Document, or just paste it into the email itself! Enter the email address, include a message, and your email is sent! This is a feature that works even if your domain does not have gmail enabled (although you should tick “send a copy to myself” if you would like a confirmation of the email).

This is a great way to send off finished drafts or to share material with individuals who do not work within the Google platform.

Free Interactive & Directed GAFE Training Tool

Synergise has been a long popular training tool for Google Apps. It provided interactive training and walkthroughs for organizations at a nominal fee. Last Spring, Google acquired Synergise in order to offer this support to a broader audience – for free. Now, your institution (Google Apps for Education/Work/Non-Profits) can roll-out this in house training system for free under the rebranded “Training for Google Apps.” It’s a great resources for your users and allows them to expand and self-direct their training.

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Courtesy of Google Chrome Store

To use this feature, your Google Apps administrator will have to install it using Google’s Marketplace Apps. Next, they can either force-install it as a Chrome Extension for the institution, or direct users to install this tool via the Google Chrome webstore. Training for Google Apps also allows you to shape your organization’s support system by recommending lessons, adding your own content, and running reports. This is a great way for you to provide scaled and relevant support for your school or workforce.

Reflections on ISTE 2016

I have just returned from the 2016 ISTE Conference in Denver Colorado. Like every ISTE conference, I return both exhausted and exhilarated. I had a personal milestone at ISTE, becoming the Chair for the Independent School Educator’s Network; I am both excited and a little overwhelmed about the prospects of the new year. Looking back at ISTE, here are a few of the highlights.

Amazon Inspire

gallery-1467038201-amazon-inspire-landscapeAmazon announced the beta launch of its teacher platform, Amazon Inspire. It will be a free marketplace for teachers to access lesson plans, worksheets, and a variety of instructional materials. This is Amazon’s first serious step into the education market and I’m curious to see how it evolves. I signed up for early access, and you can to using this link.

Google Rolls out even more Tools

Google highlighted some very cool tools. One that especially caught my eye is Google Cast; this is a Chrome extensions that will allow users to project their screen wirelessly from one Chrome browser to another. It’s still in beta form, but holds a lot of promise. Google has also double downed on their programming tool Pencil. They have provided a lot of free tools to make programming with Pencil much easier and some tools to help you get started coding music, games, and art. It’s a great tool to bring coding into your classroom.

Microsoft Doubles Down on OneNote & MineCraft

Microsoft_OneNote_2013_logo.svgMicrosoft is putting a lot of weight behind OneNote (its powerful note-taking tool); paired with a Surface or other touch-based computer, it’s a great resource in the classroom. While I’m a great fan, I still see it reserved solely for older students (think High School and College) power users. It’s interface will intimidate beginners and it’s far too complex for elementary and all but the most advanced middle-schoolers. MineCraft was literally everywhere. One of my goals for the next year is to become more proficient in this tool so that I can bring it into my classroom.

Makerspaces are having a Moment

My good friend Vinnie Vrotny has been a makerspace advocate far before they were “a thing.” He put together and hosted our Makerspace Playground, highlighting cool activities and learning spaces that encourage exploration and creativity. Various themes on makerspaces and tinkering were omnipresent on the exhibitor floor as well as in various sessions.

ISTE is always an exciting time for educators, we get to see what’s coming and what has been going on at other schools around the world. I’m excited to watch these new tools unfold over the next year and then reflect on them again next year after ISTE 2017 in San Antonio.

5 New Google Form Features

This is reblogged from my post on Daily Genius.

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If you have opened Google Forms lately, you’ve probably noticed that things are looking a little different! Don’t worry, this Google Forms does everything the older version did… agoogle formsnd a few more cool things! If you get a little annoyed with it, you can always go back to the old version. Just click the little the man in the bottom left corner and you will be back in your familiar territory. However, if you’re feeling creative, check out the new tools! Here are five of my favorites!

See Responses, Live!google forms

One of the new features of is that you can view responses as they come in. Select the “response” tab and view a summary of the results or click on “individual” to see how individuals have responded to specific questions. This is a great way to keep tabs on your survey as it runs.

Insert video/image

Ygoogle formsou can now insert images and YouTube videos directly into your survey questions. This is great if you want to have students watch a video and check for understanding or to make a quick demo of a tool you want input on. On the right hand side, select either the “image” button or the “YouTube icon” to add your content into the your Google Form.

Multiple Choice Grids

A new question type has been added, “Multiple Choice Grids.” This allows users to rank a series of questions. For example, if you want to rank a series of new technology features, you can set up a Multiple Choice Grid with the features in rows and rankings in columns. Even better, survey takers cannot select the same column twice. See below:

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Publish with pre-filled responses

google formsA new feature for Google Forms is that you can publish a version of your form with pre-filled responses. This is a great tool if you need to do a “run-off” of one part of your Google Form. To do this, select the three dot menu in the top right and then click on “Get pre-filled link.” A new window will open where you select the answers you want to pre-filled. Pre-fill your select answers and click “submit.” Google will then post a new link for you to share out with your pre-filled form.

Insert add-ons

google formsWith the new Google Forms has come a whole series of new add-ons! To include an add-on, click on the three-dot menu in the top right and select Add-ons (the icon looks like a puzzle piece). Browse through the available add-ons to include in your form. One of my favorites is “Form Limiter” that will close a form once a maximum number of responses have been accepted. Another is “Choice Eliminator.” I use this tool when I want to allow students to select on topic from a list with no duplicate topics. Math and Science teachers, check out g(Math) Forms; using this tool you can insert complex equations into your forms.
The new Google Forms brings with it a lot of promise for further advancement and greater usability. Play with these new tools and try out a few others!

7 Great Things you can do in Google Classroom

This is reblogged from my post on Daily Genius.

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Recently, Google Classroom issued a new update: posting a question. This reminded me that Google Classroom has come a long way since its original release. While it’s still a great place to assign and collect homework, Google Classroom has become far more robust in the last year. Here are seven great things that you can do with it.

google classroomAssign & Collect Homework Across Media

With Google Classroom, you are not limited to what type of instructions you can post or what type of work you can collect. As a teacher, you can post an assignment with written instructions or a video “how-to,” and distribute a Google Doc for students to edit and resubmit (just to name a few examples). Even better, if you have an exercise you regularly assign in class (a weekly journal or blog entry), then just select “Reuse Post” to save time. When students complete an assignment, they can turn in a standard Google file (Doc, Sheet, Presentation), files (from Google Drive or the hard drive), a video posted on YouTube, and/or a link. This means that students can submit multimedia projects in a variety of formats; for example, they can submit the completed video of a documentary that they created, attach a written version of the script, and include a storyboard completed via Google Slides (or even PowerPoint uploaded as a file or linked from OneDrive).

Create an Assignment, but Save it as a Draft to Assign Later

Most teachers work ahead. Originally, Google Classroom offered no flexibility when posting assignments. When you wrote it, you had to publish it. Now, you can create an assignment and instead of hitting “assign,” click the down arrow next to it and select “save as draft.” Then you can publish it when you are ready! Now, keep asking Google to allow us to schedule when it should post and I’ll be a happy teacher!

Post an announcement

You can tell your students about a delayed quiz, remind them you are meeting in the computer lab, or make any other announcement to your students. Click on the plus button on the bottom right and select “Create an Announcement.” Just like assignments, you can save an announcement as a draft and publish it when you are ready.

Post a Question (Much more than a Question Tool)

Using Google’s new “Create a Question,” teachers can now post a question for a class discussion or a simple poll to check for understanding. When you select “Create a Question,” you have two options: multiple choice or short answer. With multiple choice, you can ask a question for a quick check for understanding; for example you can ask students to assess a short passage about a reading assignment or check how well they understand a math concept. With the short-answer option, students can even engage with each another by replying to one another’s comments. This is a great resource for an online class discussion.

Take your time Grading

One of my favorite new features in Google Classroom is that now I can take my time grading. With longer assignments, like essays, it was a challenge to effectively grade them. I would generally keep a spreadsheet where I recorded their grades and comments and then transpose them to Classroom when it was time to return the graded assignment. Now, Google Classroom will save your grades as you progress. Students don’t see grades until you hit the return button. No more using multiple tools or pulling an all nighter to grade big assignments.

Team Teach your Classgoogle classroom

Google Classroom is also no longer limited to one teacher per class. Now you can invite another teacher to your class. This is great for teachers who team-teach, student-teachers with a mentor, or a way to collaborate on classes across the school. To add a teacher to your class, open your course, click on “About” and then click on “Invite Teacher.” Simply enter the teacher’s email address and invite them to your course.

Google Calendar Integration

Now, assignments appear in your Google Calendar. This is a great way for students to keep track of their homework at a glance. Classes are uniquely color coded (they can change them in the calendar app). Students can even set the calendar to give them email, pop up, or sms reminders in advance.

No doubt Google Classroom will continue to evolve over time and more features will be added (like scheduling a post!). These robust features make Google Classroom an even more powerful tool in teaching and learning.